YMCA of Greater Des Moines

Corporate Office - Administrative Assistant

Job ID
2017-1990
Category
Administrative Support/Clerical
Type
Full-Time, Hourly
Corporate Offices
US-IA-Des Moines (Corporate Offices)
Shift
Varies
Starting Wage/Salary
USD $14.00/Hr.
Maximum Wage/Salary
USD $16.00/Hr.
Work Hours
Varies

Overview

At the Y, strengthening community is our cause.  Our staff members are people who drive this cause – it is because of our drive, our passion, our belief in others, and our belief in the strength of our mission that we are able to make a difference – every day. 

 

EVERY position positively impacts others at the Y - JOIN US, WE MAKE A DIFFERENCE!

 

 

 

GENERAL FUNCTION:  Operating within the policies of the YMCA of Greater Des Moines, this position is responsible for providing a full range of administrative support of a confidential and challenging nature. Provides administrative support to the Corporate Offices and Association Branches, with a focus on Development.

 

 

 

To positively impact others, Y Staff Team Members exemplify CAUSE-DRIVEN LEADERSHIP competencies.

YMCA COMPETENCIES:

Mission Advancement: Models and teaches the Y’s values to others; Cultivates trust in others through direct and honest interactions; Ensures a level of service, satisfaction, and loyalty from members that differentiate the Y from other service providers; Engages volunteers in a way that builds commitment and loyalty to the work of the Y; Develops relationships with members to support fundraising.

 

Collaboration:  Displays ease and comfort with people of different backgrounds, abilities, opinions,

and perceptions; Puts the good of the organization ahead of personal gain; Behaves in a manner that creates and maintains trust and respect; Uses appropriate communication methods or styles to ensure the message is understood, especially by diverse audiences; Writes in a clear, concise, and logical fashion to ensure understanding; Tells stories of the Y’s cause and impact in the community.

 

Operational Effectiveness:   Makes sound decisions/judgments based on input from others, data, and feedback; Is able to analyze, comprehend, and articulate the operational goals and strategies developed by others; Clarifies performance goals and expectations; plans and organizes work responsibilities; Demonstrates pride in work by striving to meet or exceed supervisor or member expectations.

 

Personal Growth: Listens and observes to gain new insight and continually improve performance; Embraces the importance and relevance of change for the good of the organization; Has the functional and technical knowledge and skills to do the job at a high level of accomplishment; Uses best practices, guidelines, and industry standards as a framework to improve performance; Demonstrates up-to-date knowledge and skills in the technology associated with the job.

 

 

 

This posting closes on Wednesday, November 22nd, 2017.

If you are interested in the position, please apply online by this date.

Responsibilities

 

 

 

 

 

 

Development Team Support

  1. Support the Annual Giving Coordinator and VP of External Affairs with all Donor Relations.
  2. Provides administrative support to execute and complete Annual Giving projects
  3. Assists with Association Auditing during campaign season. 
  4. Assists in the tracking of the donor database resource file.
  5. Supports the work of monthly invoicing for the Association.
  6. Assists in managing mailing lists for donors.
  7. Manages a variety of Branch lists and continually keeps them updated and current:  Such as:  Branch advisory board lists,
  8. Collects current branch campaigner contact information, Heritage Club, Service to Youth, Volunteers of the Year.
  9. Supports donor communication.
  10. Supports event site contracts with the onsite vendor (external components:  food, AV, parking, dates secured, payments, etc). 

 
Corporate Office Support

  1. Manages Corporate Board & Executive Committee communication, meeting materials, and meeting logistics.
  2. Responsible for the Corporate Office supplies, equipment and Break Room.
  3. Provide varied, complex and often confidential liaison, communication, secretarial and office administrative assistance to corporate staff and departments.
  4. Prepare routine and advanced correspondence including letters, emails, memos and reports for the Leadership Team and as assigned.
  5. Schedule meetings and coordinate travel arrangements as needed.
  6. Coordinate meetings, events and required arrangements as needed.
  7. Provide support to other corporate office departments as needed.
  8. Perform additional duties as assigned by supervisor or designated staff person.
  9. Demonstrate and support the objectives of the Association as embodied in the mission statement and values.

Qualifications

EDUCATION/EXPERIENCE REQUIREMENTS:

  1. 3-5 years previous office experience
  2. Previous experience assisting high level executive preferred
  3. Previous experience typing, dictating, and recording minutes
  4. Strong skills in Microsoft Office, including Excel, Access, PowerPoint and MS Word
  5. Working knowledge of basic accounting principles

PHYSICAL/MENTAL REQUIREMENTS:

 

  1. Visual, auditory, and verbal ability to communicate effectively with people and monitor property and activity
  2. Ability to perform light physical activity

 

JOB REQUIREMENTS:

  1. Ability to work with diverse group of people
  2. Ability to work accurately at a fast pace
  3. Strong communication and customer service skills
  4. Ability to simultaneously manage multiple priorities
  5. Ability to maintain confidentiality & professionalism
  6. Ability to meet deadlines
  7. Ability to work with minimal supervision and be self-motivated/self-directed
  8. Excellent problem solving ability
  9. Wide degree of creativity and latitude is expected
  10. Must be available early mornings and late evenings on occasion

 

 

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate to somewhat loud.  This position usually works in an office environment, but the mission of the organization may sometimes take them to non-standard workplaces.  This position works a standard work week, but additionally will often work evening, weekend, and additional hours to accommodate activities such as Board meetings and events.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed